Saturday, October 31, 2009

Microsoft Word 2007 - Undo and Redo

We all know (and love) that in MS Word 2003 and prior, you could go to the Edit menu on the Tool Bar - tool bars are no more - they are called Ribbons now - and click on Undo if you made a boo-boo on your page. Usually the mistake was big enough to approximate a disaster, like deleting an entire page without meaning to, but you could FIX it with Undo. In 2007, this miracle of modern computing appears to be missing, however, I assure you that it is not - it just looks different.

There are 2 ways to Undo a mistake: 1 is to use the keyboard shortcut Ctrl-z; the other is to go above the top Ribbon and find the arrows which indicate Undo and Redo. See the picture below and try out the arrows in the black oval - take them for a test drive and see what they can do for you.

The other nice thing in the new version is that you do not have to catch a mistake immediately after making it. Just keep hitting the arrow until you get back to where you need to be. Or alternatively, keep using the keyboard shortcut. Both work equally well.
Another Microsoft Word 2007 mystery solved!

Wednesday, October 21, 2009

Microsoft Word 2007

Microsoft Word 2007 is a little confusing. It looks and feels different than the older versions, but once you get used to it, you'll find that it does everything you need it to do. You might just have to search around a bit more. The tool bars are now called ribbons - don't ask - and they are heavily visual. The idea is to use more intuitive icons and fewer words I guess. Take your time, click on the tabs to see what is offered there, and you'll find that it really isn't so bad. For 90% of your work, you'll use the Home tab and the Review tab. The Home tab gives you all the formatting tools you need to make your margins, change your font styles and sizes, decide on page alignment, etc. It still allows you make bullet points or numbered lists or even outlines. The Review tab will check your spelling and track changes - but you'll probably be mostly checking your spelling and grammar.

The general rule here that you simply have to look at each tab on the ribbon to get a feel for where an action might be. After a few times, it will feel almost as natural as earlier versions.

Wednesday, October 7, 2009

Taking Out the Trash

Deleting items - old letters, projects, pictures, etc. - from your computer is good for your machine and good for your computer housekeeping. But even if you send old files and folders to the trash (recycle bin icon on your desktop), they are not gone until you actually empty the trash bin. All that extra stuff just clogs your hard drive and slows down your computer. So every once in awhile, check the trash and empty it to improve computer performance.

Friday, October 2, 2009

Google Math

Don't have a calculator handy and can't find yours on your computer? Google will do your math for you.

Just type in the search box the equation you need to solve, like 23*7+15/3= and then press the Enter key.

On the computer, * means multiply and / means divided by.

You can also get weights and measures conversions, like pounds to metric, and currency conversions, but you will have to choose from a list of possible websites to find the answer.

Filling in Forms Online

Creating accounts and filling in forms online are easier when you know this tip:

Rather than using your mouse to point and click in every text box, use the Tab key to jump from one box to another.

To back a box, press the Shift key, hold it down and then press the Tab key.

Learning keyboard shortcuts reduces time and hand fatigue.